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The Ohio State University

Health Sciences Library

Citation Management Tools

Which RefWorks Am I Using?

Currently, there are two operational versions of RefWorks, with separate login portals:

Each version has a distinct look and feel. If you are already using RefWorks, but are unsure which version you are using, visit the links above and attempt to log in. Your Legacy RefWorks login will not work in New RefWorks, or vice-versa.

Should I Switch to New RefWorks?

We recommend that all new users create their account in New RefWorks, but if you have had your RefWorks account for a while, you are likely still using Legacy RefWorks.

If you prefer, you can continue to use this familiar version. Legacy RefWorks is still supported, and there are no immediate plans to discontinue it (though it is possible that it will be discontinued at some point down the road). If you are in the middle of a project, especially one involving Write-N-Cite, switching to New RefWorks could cause you to lose some of your progress. You may want to consider holding off on migrating your account.

However, there are some features unique to New RefWorks that you will not have access to until you create a New RefWorks account.

Here are some of the features that the New RefWorks has to offer:
  • Increased ability to share and collaborate in RefWorks with other users
  • Built-in document reading that supports PDF and Microsoft Office files
  • The ability to annotate documents by highlighting/adding notes
  • A Google Docs add-in for writing and formatting papers
  • A browser plugin that allows you to grab information from a webpage and save it to your library

 It is possible to have both a Legacy RefWorks and a New RefWorks account. If you're not sure whether you're ready to make the switch, you can create an account in New RefWorks to explore the new features, while maintaining your Legacy RefWorks account.

How to Migrate Your Existing Citations

If you decide that you would like to switch to using New RefWorks, it's easy to migrate your existing citations from your old account.

1. Even if you have an existing RefWorks account, you will need to create a new account with New RefWorks.

You must use your OSU-provided email to register, rather than a personal e-mail address. You will need to use your email address, NOT your address. Unlike in Legacy RefWorks, you can only have one account in New RefWorks.

2. You will receive a confirmation e-mail. Follow the link in the e-mail to activate your new account.

3. Once you've logged in to your new account, click on the Plus (+) sign in the upper left-hand corner.

4. Select "Import References".

Step Four

5. Select "RefWorks".

6. Authorize RefWorks to authenticate.

7. You will be taken to the login page for Legacy RefWorks. Enter your login information for your Legacy Account.

Step 6

8. Once you click "Login", your citations from Legacy RefWorks will be imported into your New RefWorks account.

If you have multiple Legacy RefWorks accounts, you will need to repeat this process with all of them.